A short, simple screen
Attendance, note and goal progress in one place, with no long training.
Sessions
Document the session once and it reaches everywhere it’s needed
Attendance, notes and goal progress on one screen built for the minutes between sessions. A specialist documents from their phone on the same day, and the child’s file and goal progress update without paper, spreadsheets or WhatsApp messages.
What happens to a session note after it’s written?
In many centers the note goes on paper, then into a spreadsheet, then into a WhatsApp message to a supervisor or a parent. Something is lost at each step: a detail, a number, the sentence the next specialist would have needed.
The result is documentation that piles up until month end and gets written from memory, and a manager who can’t tell what actually happened.
What you record on the session screen
You open the child’s file and start a new session, and the things you document are in one place:
- Attendance: whether the child came to the session
- The note: what happened and what you worked on
- Goal progress: the result against the child’s active goals
The session is tied to the child’s goals
Each session is logged against the child’s active goals, so goal progress updates without a separate file to return to after every session. When report time comes the data is already there, so no one rebuilds the period from memory.
Recording is only as useful as the goal is measurable. Our guide to writing measurable therapy goals explains how, and the therapy goals page shows how goals are managed.
Your own notes, and what parents see
What you write for the team stays inside the center, and you decide what a parent sees. A session summary can be published to the family through the parent portal, while internal notes stay with the team.
Aghsan can also turn your quick input into a clear session note and a parent-friendly summary, with the help of AI. The specialist reviews and edits everything, clinical decisions stay with your team, and children’s clinical data is never used to train AI models.
Sessions and appointments: what’s the difference?
An appointment is what you schedule: who sees the child, when and where. A session is what you document once it has happened. The two work together: an appointment’s status, such as completed, cancelled or missed, is what decides in many centers whether a session is deducted from a child’s package, according to the center’s policy.
Scheduling is covered on the appointments page, packages and invoices on the billing and packages page. For online sessions, an appointment can be linked to Zoom as the Zoom guide explains.
What managers and supervisors see
A center manager can see who has documented their sessions and who hasn’t yet, without daily reminders. Aghsan also points to missing documentation and to goals that have slowed down, so the conversation with the team starts from data.
Roles control who sees what: a supervisor or clinical director can review their specialists’ documentation without every staff member seeing everything, and Aghsan keeps an audit log.
What sets documentation in Aghsan apart
Tied straight to goals
A session is logged on the active goals, so their progress updates itself.
Notes for the team
What you write for the team stays inside the center, and you decide what families see.
The child’s history in one place
Each documented session joins the child’s file, so a new specialist can see what came before.
From your phone, on the day
Specialists document right after the session instead of saving it all for month end.
Oversight without chasing
Managers see who has and hasn’t documented, and are alerted to gaps.
Documenting a session, step by step
- 1
Open the child’s file and start a new session
- 2
Record attendance and the note, and link it to the active goals
- 3
Add private notes for the team if you need them
- 4
Save, and the child’s file and goal progress update; publish a summary to the parent if you want to
Where sessions connect to the rest of Aghsan
The session is where the plan meets the work. These pages cover what comes before and after it.
- Therapy goalsWhat each session’s result is logged against
- AppointmentsScheduling specialists, rooms and recurring slots
- ReportsHow sessions become a progress report
- Parent portalWhat reaches the family after a session
- Guide: writing session notesStructure, examples and a ready template
- PricingOne price per active child, every feature included
Frequently asked questions about session documentation
Can a specialist document from their phone?
Yes. The screen is built so a specialist can document on the same day from their phone, rather than saving it all for month end.
Do parents see my notes?
No. A parent sees only what your center chooses to publish. Internal notes stay with the center’s team.
What’s the difference between an appointment and a session?
An appointment is the schedule: who sees the child, when and where. A session is the documentation: attendance, the note and the goal results. The two pages work together.
Does AI write my notes?
Aghsan can turn your quick input into a draft note and a summary for the family, but the specialist reviews and edits everything. We don’t use children’s clinical data to train AI models.
Can a supervisor review specialists’ documentation?
Yes, according to the roles and permissions your center sets, so a supervisor or clinical director sees what falls under their responsibility.
Does documenting sessions affect billing?
Pricing is per active child per year, and a child counts as active if a session, assessment or report is recorded for them during the billing year. Pricing details are on the pricing page.
Document today’s session with your specialists
Start a free trial, 30 days for centers or 14 days for freelance specialists. Ask one specialist to document today’s session from their phone, then judge for yourself.